English Language Editing Services

Reviewer vouchers and IOAP discounts can be used.

Affiliated authors of the MDPI Institutional Open Access Program (IOAP) can benefit from a 15% discount on Author Services language editing. Your email domain, linked to the eligible institution, will be detected and the discount applied automatically during submission and payment.

To check if your institution is eligible, please visit https://www.mdpi.com/ioap.

Reviewer vouchers can be used towards the cost of Author Services language editing. The following criteria apply:

• CHF 50 reviewer vouchers can be used on Author Services language editing.
• CHF 100 reviewer vouchers can be used on Author Services language editing with minimum spend of CHF 300.
• One voucher may be used per submission.

The 15% IOAP discount can be combined with reviewer vouchers.

If you require assistance with applying a voucher to your submission, please contact [email protected].

We offer three English language editing services to suit your needs.

Choose Rapid for the fastest service. It includes all the features of Standard to prepare your paper for publication. In addition, your paper is given top priority.

Choose Academic for the most comprehensive service. It includes all the features of Rapid. In addition, an Academic Editor with knowledge in your subject area reviews the terminology and overall structure, and provides an Academic Report.

By choosing Rapid or Academic, you also benefit from free English re-editing for up to 1 year to support you in the development of your research. Our Standard service includes a one-time check of minor revisions made after editing.    

Our MDPI Author Services Coordinators are experienced English Editors, who provide dedicated email support to all customers.

The editing provided will ensure that the English language is of the standard required for publication in academic journals. We will edit the language in your manuscript, ensuring that it is grammatically correct, that the spelling and punctuation are accurate, and that any awkward and ambiguous sentences are removed or reworded. Your voice and choice of words will be kept where possible. Correct use of discipline-specific terms is not guaranteed, and we do not rewrite prose.

The Standard service takes 5 days to complete.

Our Rapid service provides the same high-quality, professional editing as the Standard service, but your paper is our top priority to ensure that editing is completed within 1 day of receipt of payment. You are also entitled to free English re-editing for up to 1 year from service completion.

The Rapid service takes 1 day to complete.

The Academic service is our most comprehensive option. It includes all the features of the Rapid service, including free English re-editing for up to 1 year from service completion. In addition, you will receive subject-specific editing and an Academic Report assessing the overall structure and clarity of expression provided by an Academic Editor with knowledge of your subject area.

The Academic service includes free English editing for your responses to reviewer comments. To use our response letter service, please contact us at [email protected].

Please note that the free English re-editing excludes further subject-specific editing checks; it ensures that the language is grammatically correct, that the spelling and punctuation are accurate, and that any awkward and ambiguous sentences are removed or reworded.

The Academic service takes 5 days to complete.

We will enhance your charts, graphs, and illustrations. We will revise the colors, size, and resolution to help you clearly communicate your research and results to readers.

The Figure Editing service takes 1 day to complete.

We will reformat your manuscript for submission to any MDPI journal, including checking that the structure follows the MDPI house style. We will also reformat references and look for missing information in the references section and main text. Please note that the Layout Editing service does not include the conversion of the Harvard referencing style (author, date) to the Vancouver referencing style, i.e., [1,2]. This service does not include any language editing but can be selected alongside the English language editing services if required.

This Layout Editing service takes 1 day to complete.

Both Microsoft Word and LaTeX papers are accepted for English language editing.

We can edit LaTeX files that comply with the guidelines in "Under what circumstances will you not edit my paper?". If your manuscript does not compile, we will contact you to avoid delays.

The following criteria must be met for LaTeX files submitted to MDPI Author Services:

• You should submit a ZIP folder containing all of the files necessary to compile the .tex file into a PDF, including any figures, .bib and .sty files (we are not able to edit a singular .tex file with no zip).
• The .tex document in your ZIP file needs to compile in a program such as TeXstudio (even if the .tex compiles on Overleaf, this does not mean that it will compile with other LaTeX editing software).
• Your paper must be able to compile using the pdfTeX extension.
• The entire paper needs to be contained within one singular .tex file within the ZIP folder. Papers that are split into several smaller .tex files cannot be edited.
• The .tex must be able to compile without errors.

If you require assistance with your LaTeX file, please contact [email protected], who will be able to offer you some support.

1. Complete any revisions and accept any tracked changes within your document. The uploaded file should be the final and most up-to-date version. The editing process will begin immediately after you make your submission and we receive payment, so we cannot guarantee acceptance of a later version if you upload the incorrect file.
2. Check the word count of your paper (see the section below).
3. Go to the "Get a Quote and Submit" section at the top of this page and enter the required information to receive a quote. A “Submit” button will appear, which you can click to enter your details and upload your file.

Only the words that will be edited are included in the word count. We do not edit author names and affiliations, or the References section. Please remove any sections of the manuscript that do not require English editing. Text in tables will be counted automatically, so if there are long tables in your paper that do not need to be edited, they should be removed before making a submission for English editing.

For LaTeX papers, MDPI provides a word count tool as part of our submission system (this requires a login).

If you require the Layout Editing service, please do not remove the affiliations, figures, tables, and references section from the submitted paper.

There is no maximum length; however, please let us know if your paper is longer than 15,000 words because the expected editing times may be longer.

You can receive a quote by using the “Get a Quote” function near the top of this page. The cost of language editing depends on the number of words in your manuscript. Layout Editing is offered at a fixed price, independent of the length of your paper. The price of Figure Editing is calculated depending on the number of figures submitted for editing.

An invoice will be sent to you shortly after you submit your paper. Payment can be made in Swiss Francs (CHF), Euros (EUR), US Dollars (USD) or British Pounds Sterling (GBP) by credit card, bank transfer, or PayPal.

Credit card is the most immediate and convenient method: we receive payment confirmation immediately and can start editing your paper as soon as we receive it. PayPal is also immediate, but a 5% transfer fee applies. If you pay by bank transfer, we will not start editing your paper until we have confirmed the payment, which can take several days.

If there will be a long delay in payment (e.g., due to institutional bureaucracy), please get in touch with evidence that the payment is being processed, as we may be able to return the edited manuscript earlier.

We recommend that you email [email protected] with proof of payment as soon as payment is made so that we can track your payment more easily. We may be able to start editing sooner if you do so.

You can log in to the submission system (SuSy) to check the progress of your submission. Please note that you will need to be logged in to SuSy with the same email address used to make your submission.

While we do not convert the Harvard referencing style (author, date) to the Vancouver referencing style, i.e., [1,2], as part of the Layout Editing service, we do have two style files available for Zotero and Mendeley that you can use to collect, organize, and cite your references. Please click here to download the style files.

MDPI Author Services takes responsibility for the editing carried out on your paper. If you have any questions or feedback before or after the editing of your manuscript, please do not hesitate to contact our Author Services help desk via email.